Mileage records for the people who drive your mission.
Home visits, food deliveries, donor meetings, events, supply pickups — nonprofit work happens on the road. MileAudit gives staff and volunteers an easy, automatic mileage log and a clear report to hand in.
7-day free trial · Web dashboard available today · iPhone app coming soon
Drives that keep a nonprofit running
Staff and volunteers each keep their own log, then share the report.
Program and client visits
Home visits, transportation for clients, and site visits across your service area.
Deliveries and pickups
Food and supply deliveries, donation pickups and event setup.
Donor and community meetings
Meetings with donors, partners, board members and the community.
Simple enough for every volunteer
No timers or paper forms: drives are captured automatically and sorted with a swipe.
- Automatic drive detectionThe phone app records each drive's route, distance and time in the background — no timer to start.
- Business or personal in one swipeEvery new drive waits in your review list. Swipe or tap to classify it and add a business purpose.
- Your employer's or client's rateSet your own per-mile rate for a year, and estimates and reports use it for that year's business drives.
- PDF & CSV reportsExport any date range. The CSV lists every drive's date, start and end, miles, vehicle and business purpose.
Expense categories you'll use
Built-in, Schedule C–style categories — plus any custom categories you create.
- Supplies
- Office Expenses
- Business Travel
- Meals
- Communications
- Other
Example only. The 14¢ charitable rate is set by law and applies only to unreimbursed volunteer miles for those who itemize. MileAudit is a recordkeeping tool and does not provide tax advice.
Good to know
General information, not tax advice. Rules depend on your situation — confirm with a qualified tax professional.
- Staff reimbursed by your organization: set your organization's per-mile rate for the year, and MileAudit's report values each work drive at that rate.
- Volunteers who itemize can generally deduct unreimbursed miles driven for a qualified charity at the charitable rate of 14¢ per mile, set by law, plus parking and tolls.
- MileAudit sorts drives as Business or Personal — mark mission drives as Business. Its dollar estimates use the IRS business rate unless you set your own, so volunteers should apply the charitable rate (or set 14¢ as their custom rate).
- Each MileAudit account is for one person's records. Staff and volunteers each use their own account and share exported reports with the organization.
Frequently asked questions
Can volunteers use MileAudit?
Yes. Any volunteer can keep their own MileAudit account. Drives are logged automatically in the phone app, and the yearly report shows total miles with dates, routes and purposes.
Can our staff use the organization's reimbursement rate?
Yes. Each person can set a custom per-mile rate for the year under Mileage rate in Settings.
Is there an organization or team account?
Not yet — each account is for one person. Staff and volunteers export their reports (PDF or CSV) and send them to your organization.
Is location data shared with the organization?
No. Each person's drives stay in their own private account. They choose what to export and share.
MileAudit for other kinds of work
The same app, built for anyone whose car and receipts are part of how they earn.
Self-employed & freelancers
Miles and expenses in one place, without the shoebox.
Rideshare & delivery
High-mileage weeks and fuel receipts add up fast.
Real estate agents
Showings, client drives, and marketing costs, organized.
Contractors, trades & construction
Job-site miles by vehicle, plus supply-run receipts.
Small business owners
One tidy set of records for you and your accountant.
Mileage reimbursement
Log work drives and get repaid by your employer or client.
Food & beverage
Supply runs, catering deliveries, and every ingredient receipt.
Start tracking miles and expenses today
Try MileAudit free for 7 days on the web now, and bring your account to the iPhone app when it lands.
Start your free trial